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HR and payroll in Germany - complete employee service

Complete HR and payroll service for companies posting employees to Germany. Settlements, contributions, documentation, in accordance with German labour law.

Payroll processing
Insurance and tax contributions
HR documentation and reports
Compliance with labour law in Germany
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Business Client

Accounting, HR and payroll consulting, and outsourcing services in one place. Discover our offer for companies posting employees to Germany and see how we can support your business!

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Germany

Documents and prices

Service price list - Germany

Service Price
1 Application for exemption from construction withholding tax and tax registration for companies 400 EUR
2 Application for exemption from construction withholding tax and tax registration of a sole proprietorship in Germany 350 EUR
3 Resubmission of the application for exemption from construction withholding tax for companies 210 EUR
4 Resubmission of the application for exemption from construction withholding tax for sole proprietorships 210 EUR
5 Determination of tax liability before the German tax office for companies 120 EUR
6 Determination of tax liability before the German tax office for sole proprietorships 120 EUR
7 Application for VAT registration in Germany for a sole proprietorship 240 EUR
8 Application for VAT registration in Germany for a company 290 EUR
9 Application for tax registration for sole proprietorships employing workers in Germany 240 EUR
10 Application for tax registration for companies employing workers in Germany 290 EUR
11 Application for refund of construction withholding tax 140 EUR
12 Annual VAT settlement in Germany 320 EUR
13 Quarterly/monthly VAT settlement in Germany 140 EUR
14 Zero VAT settlement in Germany 100 EUR
15 Income tax settlement from Germany for sole proprietorships (Gewerbeabrechnung) 210 EUR
16 Company registration with Sokabau 100 EUR
17 Monthly employee reports to Sokabau, price depends on the number of employees Price on request
18 HR and payroll services in Germany Price on request
19 Handling enforcement proceedings, writ of execution from the German tax office Price on request

Document packages - Germany

Business
Client

Accounting, HR and payroll advisory, and outsourcing in one place. Discover our offer for companies that post employees to Germany.

Payroll

Payroll settlement for posted employees in accordance with German law

HR and documentation

Maintaining personnel files, contracts, and employee documentation

German law

Full compliance with tax and insurance regulations in Germany

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HR and payroll in Germany - support for posted workers

Professional HR and payroll services for employees posted to work in Germany

Posting employees to work abroad, including Germany, involves a number of complex HR and payroll issues. From registration and employment to calculating wages, taxes, and insurance contributions, handling posted employees requires precision, knowledge of legal regulations, and industry experience. 


At Fenixtax, we offer comprehensive solutions in the area of HR and payroll. We provide effective and professional support for your employees posted to work in Germany.

Visit www.kadryiplace.pl
HR and payroll Germany - HR outsourcing
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Tailored HR and payroll solutions - work abroad and more

We understand that every company has its own unique needs, which is why our services are flexible and tailored to clients' individual requirements. Regardless of the industry or scale of operations, our team of HR and payroll experts will offer you comprehensive support, including:

  • employee registration,

  • maintaining HR and payroll documentation,

  • control over timely settlement of taxes and contributions,

  • assistance in the social and health insurance process for your employees.

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payroll services?

Payroll and employee settlements in Germany

HR and payroll in Germany - professional, comprehensive service

Compliance with legal and tax regulations is crucial for the smooth operation of a company on the German market. Our team constantly monitors regulatory changes and updates our procedures to ensure your full compliance with legal and tax requirements. Thanks to our experience and knowledge of local regulations, you can be sure that all matters related to HR and payroll services for your posted employees will be handled reliably and professionally.

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Kadry Niemcy - dokumentacja pracownicza i delegowania

Support and HR and payroll services in Germany

In addition, our company offers support at every stage of the process of posting employees to work in Germany. From analyzing formal and legal requirements to assistance in preparing the necessary documentation, as well as administrative and legal support - we are here to help you. Our goal is to provide you with complete peace of mind and comfort in the employee posting process, allowing you to focus on business development.

HR and payroll support for posting companies for Germany

HR and payroll obligations when posting employees to Germany

Posting employees to work in Germany involves the need to meet many formal and legal obligations. Employers must ensure proper notification of the posting, preparation of appropriate employee documentation, and compliance with German regulations regarding minimum wage, working time, and social insurance.

Proper maintenance of HR and payroll documentation is crucial for company security and for avoiding administrative penalties during inspections by German institutions. Professional HR and payroll services make it possible to monitor all obligations related to employing and posting employees to Germany on an ongoing basis.

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HR and payroll support for companies posting employees to Germany

HR and payroll services for employees posted to Germany require not only knowledge of labor law regulations, but also ongoing control of tax and insurance obligations. In practice, this means the need to properly prepare posting documentation, determine the correct contributions, and maintain settlements compliant with both Polish and German regulations.

By working with our team of specialists, you gain support in payroll settlement for posted employees, maintaining HR documentation, and monitoring obligations toward German institutions. This allows your company to safely post employees to work in Germany and focus on carrying out contracts, without the risk of formal or tax errors.

HR and payroll Germany - wages and settlements

Use our experience - HR and payroll in Germany

Trust our experience and professionalism to secure effective and trouble-free HR and payroll services for employees posted to work in Germany. Contact us today to get more information about our services and start cooperation. 

Germany

Quote and documents

Individual quote

We determine the cost of HR and payroll services individually - depending on the number of employees. Contact us and we will prepare an offer tailored to your company's needs.

Document packages - Germany

HR and payroll - employee taxes in Germany

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Send your enquiry

2

We will call you

3

We handle the paperwork

4

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Tax returns for companies in Germany

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VAT returns in Germany

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FAQ

What obligations does a Polish company posting employees to Germany have?

A Polish company posting employees to Germany must notify the German Customs Office (Zollamt), ensure the Mindestlohn rate, keep working time records, and settle with SokaBau in the case of the construction industry. In addition, each employee needs an A1 certificate confirming coverage by the Polish social insurance system. Depending on the type of activity, tax registration with the German Finanzamt and obtaining a Freistellungsbescheinigung may also be necessary .

How much is the Mindestlohn in Germany in 2026?

From January 1, 2026, the statutory minimum wage in Germany is 13.90 euros gross per hour, which at full time gives approximately 2418 euros gross per month. This rate applies to all employees performing work in Germany, regardless of citizenship and the employer's country of registration. In 2027, the Mindestlohn will increase to 14.60 euros per hour. It is worth remembering that in some industries, including construction, care, and cleaning, higher rates resulting from collective agreements apply.

What is A1 and does an employee posted to Germany need to have it?

A1 is a certificate issued by ZUS that confirms that a posted employee remains subject to the Polish social insurance system despite working in Germany. Without a valid A1, German authorities may consider the employee covered by the local system, which results in the obligation to pay German contributions. This document is mandatory for every posted employee from the first day of work in Germany, even if the posting lasts only a few days. During a Zollamt inspection, lack of A1 is treated as a serious violation.

When must a Polish company register with SokaBau?

All companies posting employees to work on German construction sites must register with the German holiday fund SokaBau (Urlaubs und Lohnausgleichskasse der Bauwirtschaft), regardless of the length of the posting and the size of the company. The registration obligation applies to both companies and sole proprietorships employing workers. After registration, the company submits monthly reports on employees and pays contributions to the holiday fund. More details about the obligations can be found in the SokaBau for companies section .

What penalties apply for improper posting of employees to Germany?  

Violation of posting regulations, including failure to pay the Mindestlohn, lack of working time records, or failure to notify employees to the Zollamt, may result in a fine of up to 500,000 euros. In addition, the company may be entered in the Gewerbezentralregister, which in practice excludes it from German public procurement for several years. Zollamt and Finanzamt inspections are frequent, especially in the construction, transport, gastronomy, and care industries. Professional HR and payroll services minimize the risk of penalties because they monitor deadlines and the completeness of documentation.

Does a Polish company have to pay German income tax for posted employees?

It depends on the length of the posting and the place where the work is actually performed. Under the double taxation treaty, if the employee stays in Germany for less than 183 days in the tax year and the remuneration is paid by a Polish employer without a permanent establishment in Germany, income tax is paid in Poland. Exceeding 183 days or establishing a permanent establishment (Betriebsstätte) in Germany changes the situation and creates an obligation for German settlements. Each case should be verified individually, especially with long construction contracts.

What are the most common mistakes Polish companies make when posting employees to Germany?

The most common mistakes are failure to notify employees to the Zollamt before starting work, not keeping working time records compliant with German requirements, not paying the full Mindestlohn rate including allowances, and failing to register with SokaBau for construction works. Posting employees without a valid A1 or exceeding 24 months of posting without extending the certificate can be equally costly. Tax errors are a separate category: lack of Freistellungsbescheinigung resulting in automatic withholding of 15% Bauabzugsteuer, late VAT declarations, or failure to report a permanent establishment (Betriebsstätte) for long contracts. Each of these breaches risks administrative penalties and loss of contracts with German clients.

What determines the price of HR and payroll services for employees in Germany?

The quote is determined individually after analyzing the scale and specifics of the activity. The cost is influenced primarily by the number of posted employees, the industry, construction requires additional reports to SokaBau, the legal form of the company, sole proprietorship or company, and the scope of service - whether only tax registration is needed or ongoing monthly payroll service with reports to authorities. The frequency of postings and the length of contracts also matter, because longer stays require additional formalities related to insurance and permanent establishment. After receiving the details of the activity, we prepare a specific offer without obligation.